GDPR & HUB.
Giving you full control over your user data
We make it easy to comply with data protection and privacy regulations thanks to our dedicated GDPR intranet features.
We take data protection seriously.
As data processors, we prioritize the security and privacy of your user data. Our GDPR features make managing, reporting on and removing user data, easy and secure. With HUB, you can rest assured that your intranet is fully GDPR compliant.
Data Privacy Notice.
Ensure people are opting in from Day One.
Whether you need an employee intranet or a client portal, HUB enables you to write a bespoke Data Privacy Notice to suit your needs. Completely tailor the message to suit your requirements and data privacy policy.
Where will the Data Privacy Notice display?
Your users will be presented with your Data Privacy Notice when they visit your HUB's login screen for the very first time.
Personal Data Reports.
Easily gather all the data you hold on a user.
HUB's Personal Data Report is the perfect tool that enables you to comply with any Subject Access Requests (SAR) you might receive. Quickly run the report to gather all the personal data you hold on an individual user. Our secure portal makes gathering this information quick and easy, whilst maintaining your user's data protection by restricting access to the report and the data within.
What is in the Personal Data Report?
The Report pulls all personal data held on a user, including:
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All profile information and contact details.
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All messages they have sent and/or received within the HUB.
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All comments they have left on content.
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All content they have liked
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Their entire HUB browsing history.
Anonymise Inactive Users.
Automatically scramble and delete data.
As a GDPR compliant intranet, HUB gives you full control over how you manage your user data. When a user leaves your organisation, their HUB profile is made 'inactive', hiding them from your Contacts Directory. By default, HUB stores user data in perpetuity so it can be associated with past activity such as comments or form submissions. However, our Anonymise feature enables you to automatically scramble and delete the personal information of your inactive users, protecting the data privacy of ex-employees or ex-clients.
What does 'Anonymise' mean?
'Anonymising' any user data will scramble and effectively delete all information from that user's records, stripping all personal and contact information from their profile, reducing them to an 'Unknown User'.
Managing Data Storing.
You control how HUB handles your user data.
We've made managing data privacy on your HUB effortlessly efficient. You can customise your HUB's settings to automatically bulk anonymise all inactive user data after a specified number of months. This means you don't have to manually remove ex-users individually, instead the HUB will automatically run a daily task to anonymise inactive user profiles. So whether you opt for 1 month or 2 years, you control how long you hold onto old user data before its deleted.
How long does HUB hold onto your user data?
By default, your HUB is set to store all user data in perpetuity, even after a user's profile is made inactive. However, if you opt to anonymise inactive users, we only hold onto it for the timeframe you specify in your HUB settings, after which it is scrambled and deleted.
