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Securing Your Intranet: Top Cybersecurity Measures For Your Information


intranet cyber security

Confronting the challenge of corporate data security may seem overwhelming. Amidst regular cyber-attacks, it's crucial for companies to choose an intranet provider that stays updated with evolving security protocols, so they can provide you with a secure solution that you can trust.


Gartner reports that data breaches could cost medium-sized businesses as much as $150 million - an alarming figure for any HR leader or Chief Information Security Officer.

intranet cybersecurity
Sources: Quandary

But there's no need for panic. Aimed at guiding you through intranet security measures, this article uncovers everything from basic Intranet Security and Cloud Hosting facts, explores key elements of safety in the intranet realm and underlines best practices necessary in every organization. All in all, here's a comprehensive guide towards safeguarding your digital workspace.






Top Security Threats on Your Intranet

When it comes to securing a corporate network, you need to consider both internal and external security risks.


Internal Risks

Picture this: your secure intranet system, a product of tireless efforts, compromised from within. This isn't fiction; it's an everyday business challenge. The greatest threat to your intranet? Surprisingly, it’s often your employees - through innocent errors or negligence.

Consider Jane in accounting with her '123456' password or Tom from marketing ignoring vital data security protocols. Worse yet, imagine them sidestepping multi-factor authentication for the sake of time efficiency! 😱


One way we've help alleviate some of the internal stresses on your Hub, is by setting up password policies, where employees are prevented from choosing common or obvious passwords - sorry Jane in accounting! These password policies are also fully customisable, so you can setup a password strength template, disallow password autocompletion when logging in, force employees to change their passwords periodically, and prevent them from reusing old passwords. Plus, we've added on Two Factor Authentication (2FA) for that extra layer of security - there's no side stepping security when logging into the Hub!


intranet password policy

The plot thickens when employees misuse confidential data intentionally, causing unwanted online exposure and improper circulation of corporate information—adding fuel to already blazing fires! And let's not overlook those blissfully ignorant about industry regulations and best practices for handling private information.


Thankfully, your Hub can be locked down to IP address, so your employees can only access information from within your office environment, and preventing any content from being shared or accessed externally - phew!



So here's a tip: pay as much attention to unexpected internal threats as you do external ones—it could make all the difference.





External Risks (On-Premise vs. Cloud)

cloud intranets

Intranet security risks are a double-edged sword, stemming from both on-premise and cloud sources. On-site threats often boil down to human error or internal saboteurs - disgruntled staff, hackers, or ex-employees who can infiltrate the network if server firewalls falter.


External cyber assailants typically aim to compromise data by exploiting unsecured accounts or vulnerable apps which could leak sensitive information without robust passwords and security measures.


While on-premise might seem like the more secure option for your intranet, because you're in physical control of your servers, literally in the next room so you can keep your eye on them - but you'd be surprised - this isn't actually the most secure method of hosting your intranet. Not least because on-premise intranets and the servers they're hosted on can very quickly fall out of date with the latest security measures and open themselves up to more vulnerabilities.


Cloud based intranets, on the other hand, are hosted in some of the most secure online environments known to humankind. Take the Hub for example - a cloud intranet securely hosted on the Google Cloud Platform, with nightly backups to AWS servers. Google Cloud provides some of the most rigid cyber security around, and they are continually stress tested and updated to keep them secure against any risks.







Understanding Intranet Security and Cloud Hosting

intranet provider security

When assessing the security of your next cloud intranet, you want to be checking the security credentials of your new provider. By ensuring your new provider has robust intranet security not only safeguards internal communication but also enhances your overall cloud infrastructure protection.


When exploring solutions, you really want to scrutinize vendor support and credentials. Prioritize features such as identity & access management (IAM) and multi-factor authentication (MFA). When properly configured, these tools can effectively shield corporate assets from unauthorized access.


For example, Pancentric is ISO 27001 certified in Information Security Management, and our intranet solution - HUB - is ISO fully compliant. We get audited regularly to ensure we adhere to the strictest data security measures. Plus Hub is regularly penetration tested, to check for vulnerabilities, which are then swiftly patched and resolved.


Don't underestimate the importance of operational procedures at every level—develop and uphold detailed documentation outlining all processes. Remember: proactive prevention trumps reactive cure!






Essential Components of Intranet Security

An intranet’s security framework should include Identity and Access Management, data encryption, multi-factor or two-factor authentication, and information management tools.


What is Identity and Access Management (IAM)?

intranet information management

Dive into Identity and Access Management (IAM) - your ace in the hole for safeguarding sensitive corporate data on your intranet. This cybersecurity discipline vigilantly monitors user identities, governs access permissions, and fortifies against unauthorized interference or misuse of confidential information.


The brilliance of IAM lies in its capacity to protect virtually every facet of your organization's network - from applications, servers, databases to websites and even shared resources nestled within cloud-based solutions.


Here's where it gets captivating: To really make sure your people are who they say they are, you can enhance your intranet security by using automated processes like multi-factor authentication (MFA) to double and triple check who's logging into your intranet.


Secure intranets like Hub use role-based permissions, ensuring individuals can only view what is necessary for their roles. And let’s not overlook enforcing robust password requirements; because frankly speaking, "password123" just doesn't hold water anymore.


These strategies aid in defending your intranet infrastructure from identity deception techniques which regrettably are becoming commonplace in today's cyber threats landscape. So ask yourself - Is your intranet you secure? The answer should be: IAM!




Data Security

To fortify your organization's digital fortress against unauthorized access or misuse of information, you want your intranet to adopt an all-encompassing security strategy. This includes encryption – converting sensitive data into indecipherable text accessible only to key-holders; stringent access control policies that authenticate requests before granting or revoking network permissions; and robust user authentication techniques.


Embrace multi-factor authentication (MFA) processes too. Most intranets don't require this as standard, but we're finding more and more companies are wanting MFA or 2FA enforced on their Hubs - which thankfully comes as standard with us. By necessitating dual-phase identification and verification, MFA makes it tougher for wrongdoers to infiltrate confidential systems.


Lastly, you want to ensure your new intranet boasts secure storage of your employee data, to mitigate risks associated with password theft due to weak passwords or human error – a common fallout of negligence or inadequate awareness about safe browsing practices in-and-outside the workplace. This is where our ISO certification in Information Security Management comes in handy.




The Power of Multi-Factor Authentication for Securing Your Company Intranet


What is Multi-Factor Authentication?

intranet two factor authentication

Multi-Factor Authentication (MFA) is a crucial cybersecurity tool, shielding corporate data and bolstering privacy. It authenticates user identities with multiple checks beyond mere usernames and passwords, adding an extra security layer.


A popular MFA variant is Two-Factor Authentication (2FA), where employees authenticate via two distinct methods like SMS codes or, as with Hub, dedicated authentication apps like Duo Mobile or Google Authenticator. This surpasses single sign-on systems in safeguarding applications and company data against digital threats, unauthorized access, malware attacks, even disgruntled employees.


Incorporating MFA into your intranet security framework reduces risk while adhering to industry regulations for secure network data privacy. Solutions such as PowerStore or RSA SecurID are perfect for implementing multi-factor authentication on platforms like Office 365, Microsoft Azure Cloud Storage, Google Drive etc., enhancing cyber protection through improved password measures. This ensures constant safety of confidential information while fostering employee engagement & productivity.





Protecting Sensitive Corporate Information with Secure Information and Event Management (SIEM)


What is SIEM?

intranet siem

SIEM acts as your corporate digital guardian, ceaselessly scrutinizing and interpreting intranet activities to identify any detrimental actions. It functions in real-time, harnessing data from diverse sources such as network traffic, user behavior, operating systems and external threats to pinpoint intrusions instantly.


Its unrivaled log management system works 24/7, gathering logs across your IT infrastructure - ensuring no malicious activity goes undetected. Picture it as a watchful guard that signals anomalies like unusual file downloads or questionable login attempts - aiding you in averting potential data breaches or internal lapses.


Additionally, SIEM not only strengthens security but also guarantees regulatory compliance with standards such as SOX or HIPAA. Its distinct ability to discern false positives enables more accurate investigations when required without compromising security efficacy. In short, for HR leaders and CISOs seeking robust intrusion detection coupled with effortless compliance verification – SIEM is an essential instrument.







Best Practices for Intranet Security

It is essential for both businesses and their employees to remain aware of the latest cybersecurity measures in order to protect sensitive corporate information stored on an intranet.


Intranet security is a critical business concern, and the cornerstone of it lies in regular software updates and patching. They're your first line of defense against cyber threats - many breaches are linked to outdated systems or unpatched software.


As HR leaders, CISOs, or Internal Communications heads, we must ensure all employee-accessed software remains current. Even with robust hardware protection, vulnerable applications can be exploited by malicious actors.


Consistent application patching safeguards unauthorized access and protects sensitive data. Outdated tech doesn't just pose a security risk; it hampers productivity and may lead to compliance violations—costly fines and reputation damage that takes years to repair—not forgetting malware attacks or customer data theft risks. Stay updated, stay secure.




Your Intranet Security Policy: Keeping Your Data Safe

intranet security

A robust intranet security policy isn't just an option, it's a necessity for companies housing sensitive data on their internal sites. This policy is your fortress, shielding your data from unauthorized access and cyber threats while ticking all the boxes for industry compliance.


Data integrity is the cornerstone of safeguarding confidential business files and invaluable intellectual property - think trade secrets or client specifics. A top-notch policy should be armed with key elements like identity and access management (IAM), data encryption, multi-factor authentication (MFA), secure information event management systems, timely software updates, and employee education programs on internet safety and phishing prevention tactics. These are your knights in shining armor against potential network attacks or resource misuse.


An efficient intranet security strategy doesn't just fortify defenses; it fosters trust among employees by demonstrating that digital security isn't taken lightly here. Proper protocols streamline operations while emphasizing online work practices' responsibility when handling company resources and precious corporate assets.





Intranet Security: Empower Your Workforce

intranet security

The key to intranet security lies in a cyber-savvy workforce. Mistakes or lapses due to ignorance can open doors for threats - it's not just about technology; it's about people too.


Security awareness training is your frontline defense. Equip your team with knowledge on phishing scams and social engineering tactics - these are hacker favorites when targeting businesses.


Don't forget privacy training either. It’s crucial in safeguarding personal information within your network, an often overlooked aspect of cybersecurity policy design and best practice strategy for data protection. Remember, a well-informed employee is your strongest asset against cyber threats.






Choosing an Intranet with Strong Security Features

Choosing an intranet solution? Don't forget these essentials: solid security checks, credible vendor assessments, strong integration capacities and extra security precautions.


Evaluate security features

  • When selecting an intranet solution, it is important to evaluate its security features.

  • Essential components of effective intranet security include:

    • Identity and access management (IAM) for restricting access to confidential data; data security for protection against cyberattacks;

    • Multi-factor authentication (MFA) for verifying user identities by two or more factors;

    • Secure information and event management for monitoring entry attempts on a network rights violations inside the system.

In addition, organizations want to check how frequently their intranet provider keeps their intranet security up-to-date in terms of software updates, patches and penetration tests.


When choosing an intranet you want to consider:

  • Finding out if your intranet solution keeps an audit trail of who has logged on and off the system.

  • Check you can implement strong password requirements like upper/lowercases letters, numbers mixed with symbols when possible.

  • Check GDPR and data protection privacy policies are in place, and you can create custom notices for users to opt into, and double check SAR (Subject Access Request) can be performed.

Employees should also undergo training in best practices emphasizing awareness around password strength on an ongoing basis alongside securing employee accounts each at least once every six months minimum requirement.





Vendor Reputation and Support

intranet vendor

In securing a robust intranet for your firm, prioritize the vendor's credibility and support as these assure a fortified cyber environment. An esteemed tech provider not only aids in the implementation of data protection protocols but also ensures their management and monitoring, be it on-site or cloud-based.


Make sure your vendor is well-versed with pertinent security regulations like GDPR, constantly incorporating updated safety measures into newer software versions.

On customer service - ensure they're resourced sufficiently to provide prompt solution-oriented responses towards any issues that may arise during your organization's utilization of the intranet system.





Intranet Integration Capabilities

Choosing the right intranet solution means finding one with robust integration capabilities. Smooth integration results in a cohesive bridge between your company's intranet and pre-existing systems, such as IAM protocols and security measures.


The perks? Tight-knit user access control, streamlined privacy policy enforcement, optimized network activity monitoring, and operational efficiency across all departments. It makes digging up information from various devices or services a piece of cake - no need to flip through multiple systems.


You gain unrivaled control over workflow processes while remaining on point with industry standards for data privacy and security. Aim for an all-inclusive framework that effortlessly synchronizes third-party tools via integrated APIs while controlling the gateway to sensitive corporate details solely to authorized personnel using foolproof authentication practices within existing IAM protocols. Choose smartly – choose seamless integration.





Conclusion

intranet software security

Transitioning to remote operations spotlights intranet security's critical role in global businesses. Awareness of risks stemming from employee errors, internal negligence, web exposure accidents and external attacks can reinforce enterprises' cyber defenses.


Understanding threats coupled with established best practices paves the way for customized technology implements. Striking a balance between meeting everyone's needs while bolstering a secured digital workspace becomes crucial.


Opt for solutions featuring identity and access management systems adorned with tiered data safeguards such as multi-factor authentication (MFA) processes and information event management systems.


Encourage software updates plus patch deployment frequency along with comprehensive user access policies - all aligning with industry benchmarks on sensitive data privacy norms.


Taking prompt actions towards securing your corporate intranet translates directly into sustainable business safety irrespective of workforce location or operational methods.



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